Relocation Planning Request for Proposal/Tender

Developing a Customized, Effective RFP/Tender


A Different Approach to RFP Toolkits

To simplify one of the most time-consuming aspects of the relocation process, Sirva has developed a unique interactive RFP Toolkit. The RFP Toolkit provides buyers with a fast, easy path to achieving objective results.

The Sirva Toolkit allows users to:

  1. Determine the key objectives the company is trying to achieve
  2. Identify supplier qualifications that are most important to the success of their company’s relocation program
  3. Determine the right questions to ask to support the objectives
  4. Rapidly transition from development to the distribution of the entire RFP/tender package
  5. Conduct a metrics-based assessment of all responses to determine the best potential relocation planning partners to move forward in the consideration process

Sirva's Extensive Database of Questions

Culling a database of hundreds of questions, the Toolkit quickly defines the right questions to ask to assess the exact capabilities buyers need from their supplier. The Toolkit allows buyers to quickly create a laser-focused RFP/tender that is aligned with their company’s unique mobility needs.

Additional functionality also helps buying teams review and compare candidates’ responses in a manner that better assures unbiased decision making. After scoring candidate responses, buyers can determine the results in as little as 30 seconds.

Test Drive the Toolkit

Ready to help your organization implement an easier RFP/tender process? We are happy to offer a complimentary toolkit demo to you. Please fill out the form and one of our relocation planning advisors will be in contact shortly.

RFP/Tender Toolkit Demo

Please fill out the form to request a complimentary demo of the RFP/tender toolkit.


10 questions to include in RFP/Tender


Finding the right mobility provider for your business depends on truly understanding a bidder’s capabilities, experience, and capacity—and whether its culture will align with your own. View the infographic to follow these seven simple steps for creating a targeted, effective RFP/tender. 


1. Identify and Engage the Right Internal Stakeholders

Internal departments have varying expectations of the relocation process. Engage the right variety of stakeholders during the RFP’s design and evaluation to ensure all challenges, needs, and milestones will be met.

2. Allow for Plenty of Time

Provide bidders with ample time to prepare responses. This will allow for more thorough, innovative, and customized responses. Plus, internal teams will have more time to make well-informed decisions.

3. Refine Your List of Relocation Planning Candidates

Use research to limit your list to bidders that seem like a strong match from the start. This allows your internal evaluators more time to review fewer, more targeted responses.

4. Provide Details About Your Mobility Program

Provide details about your policies, volume, and historical performance so candidates can create a more personalized response tailored to your company's unique relocation needs.

5. Solicit Proof-Based Responses

Asking questions that lead to fact-based, measurable answers helps companies confirm alignment with potential relocation planning providers.

6. Consider Third-Party-Provider Impacts

Clearly define the scope of work expected of the relocation management company. If company-directed suppliers must be used, establish a framework for who manages these providers to avoid underperformance.

7. Examine More Than Pricing

Low price points can often mean lower-quality service—and performance rates have long-term impacts, positive or negative, on a company’s bottom line.

Two colleagues shaking hands

Find the Right Relocation Planning Provider

Conducting a request for proposal (RFP, also known as “tender”) can be one of the most complex and time-consuming challenges of the relocation process. Sirva has created this hub of instructional information to help you navigate relocation planning with ease.

If at any time you would like to speak to a member of our RFP/tender team, we will be glad to assist you.


Talk to an Advisor