Expense Management

Sirva maintains a dedicated Client Finance organization and all relocation accounting services are managed in-house. We provide you and your employees with easy-to-use online tools to facilitate the submission and reconciliation of assignment expenses.

Expense Management

Simplicity & Transparency

Sirva uses proprietary systems to provide transparent management information in real-time. Our expense management technology optimizes the process of receiving, managing, monitoring and routing invoices and related documentation. It is purpose-built for the mobility arena to deliver three elements of expense management:

  • Out-of-pocket expense management
  • Third-party expenses in Sirva custody (e.g. car hire, flight costs, and pet transportation)
  • Third-party expenses that may currently sit under the direct custody of your organization

Automation & Reconciliation

The automation and reconciliation capabilities of Sirva’s expense management systems and processes allow:

  • Multi-currency invoicing options to address any tax and currency implications (vendors can raise invoices in local currencies)
  • Assignee out of pocket expenses to be lodged online through Sirva’s Client Connection portal
  • Simplified invoice and payment processing for both you and your vendors
  • Increased accuracy due to minimal requirement for manual processing and intervention
  • Improved internal productivity and complete cost capture

Consolidated Invoices

Sirva has the capability to consolidate vendor invoices into a single invoice by employee, purchase order, or business unit/division; while maintaining the detail to an individual invoice level.

Invoicing data can be reported in real-time or at an agreed-upon frequency, and according to the level of granularity required by your business. This optimizes and simplifies the process of receiving, managing, monitoring, and routing invoice and related documentation, and streamlines approvals and payments.

Information Management

Sirva’s expense management technology provides access to real-time information online, including:

  • Activity reports
  • Invoicing reports
  • Tracking and exceptions
office meeting

Lump Sum

Sirva assists you in determining the appropriate use and application of lump sums; managing their calculation and administration; and calculating tax gross-ups and applicable reporting for payment. In a typical lump sum arrangement, your company establishes a sum for the cost of relocation and the relocating employee is free to manage the suite of potential services available to facilitate a successful relocation and adjustment to the new location. Our iMOVE application guides employees through the process, allowing them to facilitate a smooth, cost-effective relocation and spend more time focused on their new jobs.

Relocation Costs & Moving Costs

Enhance budgeting and cost controls with Sirva solutions to more accurately project relocation costs, report actual moving costs and analyze the data.

Your Sirva team builds out cost projections on domestic or international relocations using our unmatched database of housing, vendor and service costs. Calculations include the effects of taxes and currency exchange.

Use Sirva tools to quickly gather, access and analyze relevant data. We work with you to determine how budgeted funds are actually spent. Track real-world expenses and identify spending trends to uncover opportunities for improvement, set policies that reduce exceptions, and support a high-quality, cost-effective mobility experience for you and your employees.


Related Services

Interested in learning more about our client financial services?

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expense management


Our expense management technology optimizes the process of receiving, managing, monitoring, and routing invoices and related documentation. The system has a high level of automation and reconciliation, allowing for:

  • Multi-currency invoicing options to review possible tax and currency implications* (vendors can raise invoices in local currencies)
  • Tracking, coding, and reporting of expenses by taxability (excludable, deductible, non-deductible and business expenses) and by allowable and non-allowable under FAR requirements, if applicable
  • Relocation expense budget and accrual reporting
  • Periodic/year-end interfacing with your enterprise software
  • Periodic, year-end reporting of global assignments and relocation costs to your tax partner for tax preparation
  • Customizable expense reporting at employee, department, business, cost center and geographical levels while maintaining detail to individual invoice level
  • Tracking-approved exceptions by category
  • Employee out-of-pocket expenses to be logged online through Sirva’s Client Connection online portal

* Sirva provides information and guidance based upon its industry experience.  However, Sirva does not provide tax or legal advice or provide tax or legal opinions upon which you can rely.  You must contact your own counsel or tax adviser for tax or legal advice and opinions for your particular circumstance.